Saturday, August 9, 2008

Why Printer Rentals Work For Small Businesses and Non-Profits

Why Printer Rentals Work For Small Businesses and Non-Profits
Consider a couple of scenarios to see how printer rentals can help small organizations:

* A new small business used most of its marketing budget getting a mailer professionally printed. They now have a newly designed flyer that they want to use for a special promotion. They want to start with a small run of high-quality color flyers, and need the option to print more at a moment's notice. The promotion lasts for three weeks.
* An NPO is planning a large fundraising event. They had the invitations professionally printed, but they need to print the evening's agenda and place cards as close to the event date as possible. They want to print in-house in case of any last-minute changes to the agenda or the guests in attendance.

In both of these situations, a printer rental is ideal. Both organizations need an in-house solution for high-quality, high-volume printing jobs. In the case of the NPO, specialty printing is needed to handle the card stock used for the place cards. A rental of a color laser printer for a few days or a few weeks offers them an affordable printing option.

Supporting An Organization's Technology Needs

As the examples above demonstrate, the short-term rental of a color printer allows small organizations access to the latest in technology. Most rental companies have a wide range of printers in stock, so an organization can get the machine that best meets their needs: inkjet, laser, double-sided, color, or high-speed. In addition to printers, most rental agencies carry scanners and fax machines, in case they are needed too.

Renting also gives an organization the technical support they need.

Installation and networking of the printer is usually part and parcel of the rental agreement, saving organizations a lot of time and hassle during a busy period.

We've all heard of Murphy's Law, the principles of which seem most relevant to office technology. Under heavy loads and tight deadlines, it seems that printers run out of toner or experience a severe paper jam. Printer rentals typically include technical support, so the renter can get a quick response to their printing problems.

If the toner runs out, it is up to the rental company to replace it, which means less expense for the renter. If the machine is beyond immediate repair, most rental companies will provide an equivalent replacement, so downtime for the organization is minimized.

Printer Rentals Are the Answer

For temporary, high-volume printing needs, printer rentals are the answer. Even large organizations can benefit if specific departments run into a situation where the company's existing resources cannot meet their immediate needs.

If you need short-term access to a color laser printer, consulting with a printer rentals company is the best place to start.

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Affordable Printer Lease Programs

Buying a printer could be an expensive affair. It's always a better option to lease a printer rather than buy it. By leasing a printer you can save the money for purchase and use it for other business necessities. Leasing a printer rather than buying it is also a wise option for those starting a new business, since one cannot predict the success of one's business. That does not warrant taking unnecessary risks and making unnecessary expenses. By leasing you get a printer without any initial investment. There's no doubt that an affordable printer lease program is the ideal choice for beginners in business.

Leasing printers is also beneficial for established firms. Leasing helps in easy technology upgrade and flexibility in payment, if you wish to upgrade from your current printer. New printers with updated features make their way to the market frequently. Those providing printers for lease offer plans for all printers of branded companies such as Canon, Xerox, Ricoh, Konica Minolta, Kodak Digimaster, IBM, etc. Customers who lease printers can easily upgrade from their existing printer. The ones who purchase printers would find it a drain of cash if they find their printer to be suddenly outdated. They could decide to lease a new one but their old printer would remain as a white elephant till they manage to get it sold, which isn't easy with an outdated printer.

Many printer lease providers cover the service and maintenance of the printer with the lease payment. They would take care of the printer in case of repair or malfunction. Thus, customers are freed from the burden of repairing and servicing the printer. All kinds of printers are available for lease - color printer, laser printer, B&W printer, etc. These are available for lease for a period of 2 to 5 years on monthly payment.

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